Administrative officer (Art Collection and Galleries) Job at Deakin University – Australia

Job no: 523029

Work type: Full-time

Location: Flexible

Categories: Administration

Based at our Burwood Campus

Full-time (36.75 hours per week) and Continuing

HEW 4 $65,948 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Cloud Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Art Collection and Galleries Unit delivers professional management of the University’s Art Collection, the Deakin University Art Gallery and associated display spaces across the Melbourne, Geelong and Warrnambool Campuses.

The Administrative Officer position in the Art Collection and Galleries unit has a dual focus. The role provides reception service during weekday Gallery opening times and coordinates occasional casual gallery attendants when required. The successful applicant will be an enthusiastic supporter of the Unit’s events program and will be a professional presence at exhibition openings. You will organise logistics for events, including porters and catering, while booking security and engaging with online event registration.

The other focus for the role is the provision of high-level administrative support to the Senior Manager of the Art Collection and Galleries, and the Art Collection and Galleries Unit. This aspect of the position will draw on your digital capability, as the role will involve you engaging with a range of office-based systems (invoicing, Unit correspondence, Excel, Snap Forms) in addition to liaising with the general public, artists and graphic designers who use Mail Chimp. You will smooth the way to ensure that invoices are paid, budgets are monitored and the administration of the annual Small Sculpture Award all progress effortlessly.

Your key responsibilities will include the requirement to:
Undertake reception duties for Deakin University Art Gallery when the venue is open to the public, answering public enquiries, roster casual staff to cover planned absences and organise logistics associated with gallery events.

Provide general high level administrative support for the Senior Manager including assisting the Senior Manager to monitor the Unit’s budget and undertake a range of administrative tasks on behalf of the Unit.

Undertake the administration of the Unit’s annual Contemporary Small Sculpture Award, under the direction of the Senior Manager, including preparing entries for judging, notifying successful/unsuccessful applicants, arranging receipt and collection of sculptures and overseeing the entry system.

Assist with promotion of the Unit’s activities including monitoring of advertising schedules, drafting and placing of line listings in art magazines

Maintaining the Unit webpage in liaison with the IT department

Assist the Special Advisor to the Vice-Chancellor with finance administration and administration as required.

To be successful, you’ll have:
Completed an Associate Diploma level qualification with relevant work experience or a certificate level qualification with post certificate relevant work experience; or

An equivalent combination of relevant experience and/or education/training.

Experience in customer service or a public facing role.

Experience working in, or having an interest in visual arts (desirable).

Please submit your updated resume and a short cover letter outlining your skills and experience for this role by Sunday 22 May 2022

For a confidential discussion regarding this position, please contact Leanne Willis via [email protected]

Interviews for this position are anticipated to occur in the week ending 10 June and the successful candidate will be required to obtain a Working with Children Check.

Please note that whilst we still accept applications from any persons interested in our roles, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/

Offers of employment from Deakin University are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same. You can view a copy of the University’s COVID-19 Vaccination Procedure.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 06 May 2022 AUS Eastern Standard Time

Applications close: 22 May 2022 AUS Eastern Standard Time

About the Company

Company: Deakin University –

Company Location:  Australia

Estimated Salary:

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